Create a New Personal Profile

Since Personal Profiles can track your own selection of news or video content, you may begin creating a new Personal Profile from either the News Monitoring menu, or from the Video Monitoring menu. The instructions below apply to either starting point.

To create a new Personal Profile, click on the ‘Personal Profiles’ link located on the Media Monitoring navigation menu on the left-side of your screen (or the ‘Video Profiles’ link under the Video Monitoring menu). Once selected, your screen will refresh to the ‘Profiles Summary page’.

Click the ‘Create a New Personal Profile’ link.

News Settings

Once your screen refreshes, enter the name of your profile in the first field; ‘Profile Name’. The name you choose to enter here is not included as a search word. It is for your reference only. If you have multiple Personal Profiles, they will be displayed in alphabetical order, based on the profile name.

Enter your main search terms or keywords in the “Match stories that mention ANY of these phrases …” box. Each word or phrase must be on a separate line. The search will look for ANY terms entered into this box. NOTE: You are limited to a maximum of 255 characters (including spaces) in this box.

Use the pull-down menu to pinpoint where you would like your search terms to appear within your resulting stories. By restricting your search to ‘in Headline or Lead’ you will locate major articles on your topic.

If desired, enter additional search terms in the ‘And require at least one mention of one of these …' box. These are additional search concepts. At least one term entered here must also appear in all resulting stories. Again, use the pull-down menu to pinpoint where search terms will appear within stories.

Note: The asterisk (*) is a wildcard character which allows automatic retrieval or exclusion of varied word endings. For example, the search term ‘land*’ will retrieve stories that mention ‘land,’ or ‘lands,’ but also ‘landing,’ ‘landed,’ ‘landings,’ etc.

If desired, enter search terms which must NOT appear in the stories in the third text box; ‘But exclude any story that mentions one of these’.

Terms entered into this box are given precedence when combined with your other search terms. Avoid entering general terms that can be used in multiple contexts. Once more, use the pull-down menu to pinpoint where search terms will appear within stories.

Exclusion Filters
Exclusion Filters are an additional way of filtering results. If selected, articles classified with the selected story type will be excluded from your Personal Profile results.

Select the filters you wish to activate by clicking a checkmark in the box beside the desired filter.

• The Editorials filter excludes any article whose story type is classified as an Editorial.
• The Letters to the Editor filter excludes any article whose story type is classified as a Letter to the Editor. The Sports filter excludes any article which originated in the Sports section of the newspaper.
• The Arts, Life, Homes, Food filter excludes any article which originated in the Arts, Life, Homes and Food sections of the newspaper.
• The News Briefs filter eliminates columns of short news summaries, where the title or headline of the column is ‘News Briefs.’
• The Stock Market Summaries filter eliminates articles which are lists of stock market results.
• The Caption Only filter excludes any item which has no story text. For example, the caption of photos or other images that ran with out an accompanying article.
• The CP Wire in papers filter excludes articles whose source is CP Wire (Canadian Press). This allows you to cut down on duplicate results. This Filter will NOT exclude the original CP Wire articles. It only eliminates those versions printed in newspapers.
• The Obituaries filter will exclude items marked Obituary or Death Notice.

Selecting Sources

You may specify exactly which sources you wish to monitor, on a Profile-by-Profile basis. Any changes you make to a source selection are applicable to the individual Profile - you must edit sources for each Profile separately. For more detailed instructions, see our Selecting Sources help document.

Editing Personal Profiles

The keywords and sources of Personal Profiles can be changed at any time from either the ‘Personal Profiles - Summary’ page, as well as from within the ‘Personal Profiles - Results’ screen.

To get to the Profiles - Summary page, click the ‘Personal Profiles’ link located on the Media Monitoring navigation menu.

Once the page refreshes to the ‘Personal Profiles - Summary’ screen, click the ‘Edit’ link located next to the name of the profile that you wish to change.

Your screen will refresh to the ‘Edit Profile’ page. Make any desired changes to keywords or source selection, and click ‘Save’ to confirm the alteration.